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Introduction

This case study explores how a leading organization revolutionized its HR operations with d.velop documents, an advanced Enterprise Content Management (ECM) solution. Specializing in secure and centralized document management, d.velop documents transforms the handling of personnel files and digital documents. By digitizing paper files, emails, and other documents, the organization ensures easy access and efficient distribution for authorized users, even on mobile devices. This strategic implementation has optimized workflows, improved document accessibility, and enhanced overall HR efficiency.

Enterprise Content Management

d.velop documents offers a centralized document management system with archiving software for secure storage of various documents. From paper files to emails, everything is digitally organized for easy access and distribution by authorized users, even on mobile devices

Key Benefits

  • Integrated Platform: A comprehensive system that consolidates various functions or features into a single, cohesive platform for seamless management and operation.
  • Rapid Retrieval: The ability to quickly and efficiently locate and access desired information or data within a system, ensuring swift response times and improved productivity.
  • Automated Compliance Assurance:Utilizing automated processes and mechanisms to ensure adherence to regulatory standards, reducing the need for manual oversight and minimizing the risk of non-compliance.
  • Workflow Integration: Seamless incorporation of various tasks, processes, and systems into a unified and coordinated workflow. It involves linking different elements of a workflow, such as data inputs, processing steps, and outputs, to optimize efficiency, enhance collaboration, and streamline operations.
  • Cutting-Edge Integration Interface: An advanced and sophisticated interface that facilitates seamless communication and interaction between different systems, applications, or platforms, enabling efficient data exchange and interoperability.

d.velop postbox

Key Benefits

  • With the digital mailbox d.velop postbox, delivery takes a step forward: encrypted and provided with an electronic delivery receipt, we offer a secure alternative to conventional portals. All documents in the d.velop postbox are exclusively stored in Germany – Made in Germany, Safe in Germany. Get ready for a new era of document delivery!

Employee app

Key Benefits

  • Reach all employees – administrative and operational staff – quickly and easily through an app.
  • Social news, events, checklists, and employee self-services
  • Location-independent use via private smartphone or company PC
  • GDPR-compliant and hosted in a German data center

Integration Interface

Key Technologies and Infrastructure

  • Rest-API: Representational State Transfer Application Programming Interface is a standardized method for enabling communication between software applications over the web. It uses HTTP protocols and stateless communication for simplicity, scalability, and interoperability.

Key Benefits

  • Integration into the leading HR-Software:

    • manage personnel files automatically in d.velop documents
    • import created documents out of the hr system into d.velop documents

Introduction

This case study focuses on a prominent energy company headquartered in Austria.
The company specializes in energy generation, transmission, and distribution, with a particular emphasis on renewable energy sources. Its operations encompass a portfolio of hydroelectric power plants, positioning it as a leading player in sustainable energy production. Through its commitment to innovation and environmental responsibility, the company plays a pivotal role in shaping the future of energy provision in the region. This case study explores the company’s strategic initiatives, technological advancements, and its impact on the energy landscape.

Enterprise Content Management

d.velop documents offers a centralized document management system with archiving software for secure storage of various documents. From paper files to emails, everything is digitally organized for easy access and distribution by authorized users, even on mobile devices

Key Benefits

  • Integrated Platform: A comprehensive system that consolidates various functions or features into a single, cohesive platform for seamless management and operation.
  • Rapid Retrieval: The ability to quickly and efficiently locate and access desired information or data within a system, ensuring swift response times and improved productivity.
  • Automated Compliance Assurance:Utilizing automated processes and mechanisms to ensure adherence to regulatory standards, reducing the need for manual oversight and minimizing the risk of non-compliance.
  • Workflow Integration: Seamless incorporation of various tasks, processes, and systems into a unified and coordinated workflow. It involves linking different elements of a workflow, such as data inputs, processing steps, and outputs, to optimize efficiency, enhance collaboration, and streamline operations.
  • Cutting-Edge Integration Interface: An advanced and sophisticated interface that facilitates seamless communication and interaction between different systems, applications, or platforms, enabling efficient data exchange and interoperability.

SAP Integration

Our integrated ECM products provide direct functionalities within SAP interfaces, easing routine tasks from document storage to invoice approval. Benefit from fast document retrieval, improved collaboration, compliance adherence, and increased productivity through shortened cycle times. Our solution offers central systems with unified workflows as well as transparency and traceability in workflows.

Key Benefits

  • Searching and finding documents within seconds
  • Improved collaboration
  • Adhering to compliance requirements
  • Cycle times become productive time
  • A central system with standardized workflows
  • Transparency and traceability in workflows

Integration Interface

Our integrated ECM products provide direct functionalities within SAP interfaces, easing routine tasks from document storage to invoice approval. Benefit from fast document retrieval, improved collaboration, compliance adherence, and increased productivity through shortened cycle times. Our solution offers central systems with unified workflows as well as transparency and traceability in workflows.

Key Technologies and Infrastructure

  • REST-API: Representational State Transfer Application Programming Interface is a standardized method for enabling communication between software applications over the web. It uses HTTP protocols and stateless communication for simplicity, scalability, and interoperability.

Key Benefits

  • Integration into the legal act management: manage legal folders automatically in d.velop documents

Key Benefits:

  • Focus on Core Activities: Allow your staff to concentrate on more critical tasks while we handle the data entry.
  • Reduced Error Rates: Ensure data accuracy with our meticulous validation processes.
  • Direct Email Editing: Edit and validate data directly within your email inbox.
  • Technical Document Classification: Efficiently categorize documents based on their content.
  • Important Content Extraction: Extract vital information from documents swiftly and accurately.
  • Value Editing: Make necessary adjustments to data values with precision.

Comprehensive Solutions for Cost Reduction and Process Acceleration:

Our services are designed to reduce operational costs and accelerate your business processes. Our solutions are modular and can be upgraded to suit businesses of any size, including full email inbox integration.

Versatile Data Detection Capabilities:

We offer robust detection capabilities for a wide range of data types, including:

  • Text (Handwritten and Typed): Accurately capture and process both handwritten and typed text.
  • Barcodes: Efficiently read and process various barcode formats.
  • Checkboxes: Detect and interpret checkbox data.
  • Tables: Extract and organize data from tabular formats.

Our advanced technology can detect virtually any form of data found on documents, ensuring comprehensive data capture and validation.

Why Choose AMETRAS?

  • Expert Team: Benefit from the expertise of our highly trained data entry professionals.
  • Customized Solutions: Tailor our services to meet your specific business needs.
  • Scalability: Scale our solutions to fit the size and scope of your company.

Transform your data entry processes with AMETRAS’s Manual Data Validation services, and experience enhanced efficiency, accuracy, and cost savings.

Understanding Human Language

Our solution harnesses the latest advancements in deep learning, particularly with Large Language Models (LLMs) like GPT, enabling machines to comprehend the intricacies of human language like never before. This capability allows for efficient document summarization and categorization, addressing essential questions such as:

  • What is the document’s purpose? – Enables precise summarization and categorization.
  • Where is the invoice number and total amount? – Facilitates accurate data extraction.

Streamlined Document Handling

AMETRAS Documents AI integrates cutting-edge machine learning techniques with traditional methods to optimize your document processing:

  • Machine Learning Expertise: Leverage LLMs and Transformer Architectures for sophisticated data analysis.
  • Natural Language Processing (NLP): Enhance understanding and processing of text-based documents.
  • Artificial Intelligence: Utilize AI to automate and improve various document-related tasks.
  • Neural Networks: Employ neural networks for efficient and accurate document analysis.

Document Categorization and Handling

Gain valuable insights and improve efficiency with:

  • Automated Document Clustering: Group similar documents together for easier management.
  • Advanced Feature Extraction: Use state-of-the-art architectures to identify key document features.
  • Tailored Classifiers: Implement pre-trained classifiers for industry-specific documents and customize them for your unique needs.
  • Model Fine-Tuning: Fine-tune pre-trained models to meet the specific requirements of your documents.

Precision Data Extraction

Our AI-driven approach ensures:

  • Seamless Document Splitting: Use transformer-based methodologies to split documents accurately.
  • Customized Model Tuning: Fine-tune models based on your specific document requirements, ensuring high precision in data extraction.

With AMETRAS Documents AI, transform your document processing workflows, achieving higher accuracy, efficiency, and insight. Embrace the future of document management with our innovative AI solutions.

In today’s fast-paced business environment, managing documents of various formats is a significant challenge. Traditional methods of document classification, content collection, and data extraction are labor-intensive and time-consuming. Our technology leverages advanced Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR) to accurately capture, identify, and extract data from diverse document types, eliminating the need for manual intervention.

Key Benefits:

  • Efficiency and Speed: Automate document collection, identification, data extraction, and indexing to save valuable time and resources.
  • Accuracy and Precision: Utilize advanced OCR/ICR technology to ensure high accuracy in data capture, reducing errors associated with manual data entry.
  • Scalability: Handle large volumes of documents effortlessly, accommodating the growing needs of your business.
  • Versatility: Process a wide range of document formats, including invoices, forms, receipts, and more.
  • Seamless Integration: Easily integrate with existing systems to enhance your current workflows without disruption.

By implementing AMETRAS Documents OCR/ICR, businesses can significantly reduce manual tasks, enhance data accuracy, and improve overall operational efficiency. Experience the future of document management with our innovative solution.

Intelligent Data Processing

Ametras developed an Intelligent Data Processing and Document Management System (DMS) to enhance document processing quality and efficiency for a Financial Institution. The solution automates data processing and decision-making, reducing risks associated with financial and insurance obligations tied to physical assets securing loans.

Key Technical Features

  • Document Intake

    • Physical mail processing, scanning, and automated SFTP batch processing to a secure cloud FTP server.
    • OCR conversion of document images to full text.
    • Data extraction modules verify specific indexed elements against data sources.
    • Automated business rules interpret data points without user interaction.

  • User Interfaces

    • Secure browser access for flexible document management from various locations.

  • Workflow Functions

    • Validate extracted elements and escalate questionable documents for review.
    • Execute additional audits, send documents for downline processing, and validate physical document locations.
    • Comprehensive reporting and bulk document processing capabilities.
    • Support for multiple document types with embedded processing rules.

  • Search Functionality

    • Full-text search and Google-like search capabilities across all imported documents.
    • Specifically indexed fields for individual documents.

Key Benefits

  • Improved Efficiency

    • Automation of document processing reduces manual intervention and processing time.

  • Enhanced Compliance

    • Consistent application of business rules ensures regulatory adherence.

  • Scalability and Reliability

    • Cloud-based architecture offers scalable and reliable document processing.

  • User Flexibility

    • Secure browser access allows document management from various locations, improving operational flexibility.

  • Better Workflow Management
  • Comprehensive workflow functions and automated audits enhance document handling and accuracy.

Introduction

Ametras developed an Intelligent Data Processing and Document Management System (DMS) to streamline document management for Healthcare Company. The system centralizes storage and processing of healthcare documents, ensuring compliance and improving service levels. It can be deployed either on-premise or in a secure cloud-based environment.

Key Technical Features

  • Document Intake and Workflow Allocation

    • Automated import of inbound faxes (via email-to-fax or other channels).
    • Document identification and creation of separate workflow items.
    • Workflow routing based on inbound number or document type.

  • User Interfaces

    • Browser and desktop client interfaces for flexible access.

  • Workflow Functions

    • Add notes, split faxes, create new workflows, and reroute documents.
    • Integration with HCMS/EMR systems via API.

  • Search Functionality

    • Full-text search across all imported documents.
    • Google-like search capabilities with indexed fields.

  • Automated Data Extraction

    • Extraction of specific indexed data elements (e.g., patient demographics, diagnosis codes).

Key Benefits

  • Improved Efficiency

    • Automation of document management tasks reduces manual data entry and processing time.

  • Enhanced Compliance

    • Built-in compliance verification ensures documents meet legal standards before distribution.

  • Scalability and Reliability

    • AWS infrastructure provides a scalable and reliable environment with robust security measures.

  • User Flexibility

    • Flexible access through browser and desktop interfaces, accommodating various user needs and locations.

  • Better Workflow Management

    • Comprehensive workflow functions improve document handling and routing, ensuring efficient departmental operations.

Mobile App Development

To bring JoinTo to life, we leveraged our expertise in mobile app development, utilizing cutting-edge technologies to ensure a seamless user experience across different devices. Our comprehensive approach covered every aspect of the app’s development, from initial concept to deployment and ongoing support.

Key Technologies and Infrastructure

  • Cross-Platform Development (Vue.JS and Ionic Framework)

    • Cross-Platform Compatibility: Ensured the app’s compatibility across multiple platforms, providing a consistent and responsive experience for both iOS and Android users.
    • User Experience: Created a user-friendly interface with smooth navigation and fast load times, crucial for keeping users engaged.

  • Backend Infrastructure (AWS)

    • Scalability: Enabled JoinTo to handle a growing user base without compromising on performance. The robust cloud environment ensures that the app can scale efficiently as more riders join the platform.
    • Reliability: Provided a reliable infrastructure with minimal downtime and robust security measures, essential for maintaining user trust and satisfaction.

Key Features Developed

  • Trip Planning

    • Route Mapping: Allowed riders to plan their routes with detailed maps, including waypoints, scenic stops, and fuel stations.
    • Itinerary Management: Enabled users to create and share trip itineraries, ensuring everyone is on the same page.

  • Social Connectivity

    • User Profiles: Facilitated the creation of profiles, allowing riders to follow others and build a network of fellow enthusiasts.
    • Event Creation: Enabled users to organize and join group rides, events, and rallies, fostering a sense of community.

  • Sharing and Exploration

    • Photo and Video Sharing: Allowed riders to document their journeys by sharing photos and videos directly on the platform.
    • Trip Reviews: Enabled users to write reviews and rate routes, helping others discover the best riding experiences.

Full-Stack Development

Ametras developed a sophisticated software solution aimed at facilitating the creation and distribution of legal documents required by investment funds to comply with state regulations. Our comprehensive software development approach ensured streamlined legal compliance processes, enhanced operational efficiency, and ensured regulatory adherence.

Key Technologies and Infrastructure

  • Backend Development (Python and Java-Based Microservices)

    • Backend Flexibility and Performance: Python and Java-based microservices provide a robust and flexible backend, capable of handling complex business logic and ensuring seamless integration with other services.
    • Microservices Architecture: This architecture allows for independent deployment and scaling of services, improving overall application performance and maintainability.

  • Front-End Development (Vue.js)

    • User-Friendly Interface: Vue.js was utilized to create an intuitive and responsive front-end, enhancing the user experience for bank employees and ensuring ease of use.
    • Dynamic Components: Facilitated the development of dynamic and interactive components, improving the efficiency of document management tasks.

  • Serverless Architecture (AWS Lambda)

    • Serverless Architecture: AWS Lambda allows for a serverless architecture, reducing infrastructure management overhead and providing on-demand scaling.
    • Cost Efficiency: This serverless approach ensures that the application runs efficiently, reducing costs by only consuming resources as needed.

  • Database Management (AWS Infrastructure)

    • Scalability and Reliability: Using AWS infrastructure provides a scalable and reliable environment, capable of handling high volumes of document processing and distribution with minimal downtime.
    • Security: AWS ensures robust security measures, protecting sensitive financial and legal data.

Key Features Developed

  • Document Creation and Compliance

    • Automated Document Generation: Ensures the creation of legal documents according to the latest state regulations, reducing the risk of non-compliance.
    • Compliance Verification: Built-in checks to verify document compliance with legal standards before distribution.

  • Document Distribution

    • Automated Distribution: Streamlines the process of distributing documents to various legal authorities, ensuring timely and accurate submissions.
    • Tracking and Reporting: Provides comprehensive tracking and reporting features to monitor the distribution status and ensure accountability.

  • User Access and Responsibility Management

    • Role-Based Access Control: Ensures a proper separation of responsibilities among bank users, with role-based access control to restrict document access and management rights.
    • Audit Trails: Maintains detailed audit trails to track user activities and ensure compliance with internal and external regulations.

Multi-Domain, Multi-Site Drupal Platform

Ametras designed and implemented a sophisticated Drupal platform for Questex, supporting multiple large media sites and events pages. This solution leverages a range of technologies to ensure high performance, scalability, and ease of management.

Key Technologies and Infrastructure

  • Core Development (PHP and Drupal)

    • Flexible CMS: PHP and Drupal form the core of the platform, providing a powerful content management system capable of handling complex requirements.
    • Custom Modules: Developed custom Drupal modules to cater to the specific needs of each media site and event page.

  • Interactive Front-End (Vue.js and Vanilla.js)

    • Dynamic Experiences: Used Vue.js and Vanilla.js to create interactive and dynamic front-end experiences, enhancing user engagement.
    • Responsive Design: Ensured all sites are fully responsive, providing a seamless experience across different devices and screen sizes.

  • Performance Optimization (Cloudflare, MemCache, Varnish)

    • Fast Load Times: Utilized Cloudflare for CDN services, MemCache for database caching, and Varnish for HTTP acceleration to ensure optimal performance.
    • Robust Security: Cloudflare also provides robust security features, protecting the sites from various online threats.

  • Development Environment (Vagrant and Docker)

    • Streamlined Development: Employed Vagrant and Docker to create consistent and isolated development environments, ensuring smooth deployments.

Key Features Developed

  • Multi-Domain Management

    • Unified Platform: Manages multiple domains and sites from a single Drupal platform, simplifying administration and content management.
    • Extensive Customization: Allows for extensive customization for each domain, catering to specific branding and functionality requirements.

  • Event Sites and Landing Pages

    • Integrated Event Management: Hosts various event sites and landing pages, such as IECSC Chicago and World Tea Expo, providing comprehensive event information and registration capabilities.
    • Dynamic Content: Facilitates dynamic content updates and real-time information dissemination for events.

  • Performance and Scalability

    • High Traffic Handling: Optimized to handle high traffic volumes, ensuring reliability and performance even during peak times.
    • Scalable Infrastructure: The platform can scale seamlessly to accommodate the growing needs of Questex’s media properties.

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      Contact
      Salbeiweg 1, 88436 Eberhardzell
      +49 7355 6664700
      info(at)ametras-ecm.com
      8245 Boone Blvd, Suite 300,Vienna, VA 22182, USA
      +1 (520) 400 – 6168
      info(at)ametras-ecm.com
      Strada Macilor Nr. 9,300141, Timisoara, Romania
      +40 356 111 043
      info(at)ametras-ecm.com

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