Document Management Platform

d.velop documents provides a central document management system with archiving software that can be flexibly deployed on various operating platforms.

Whether in the cloud, hybrid, or on-premises – you have the choice of how you want to manage your documents. This allows you to securely and efficiently store and manage your data according to your requirements and preferences. From paper documents to technical drawings to emails – everything finds its digital place and remains revision-proof in the long term. The archived documents can be searched, edited, and distributed by authorized users at any time, even while on the move.

Solution Framework

Document Management

d.velop documents offers a central document management system with archiving software that can be flexibly deployed on various operating platforms.

Whether in the cloud, hybrid, or on-premises – you have the choice of how you want to manage your documents. This allows you to securely and efficiently store and manage your data according to your requirements and preferences. From paper documents to technical drawings to emails – everything finds its digital place and remains revision-proof in the long term. The archived documents can be searched, edited, and distributed by authorized users at any time, even while on the move.

Digital Signature

Now documents can be digitally signed quickly, easily, and legally!

With d.velop sign, endless stacks of paper, cumbersome processes, and data privacy concerns are a thing of the past. Now, documents can be digitally signed quickly, easily, and legally sound.

Our cloud-based signature software requires no complex hardware or software installation – start today and experience the benefits of electronic signature!

Digital Delivery of Documents

Welcome to the era of efficient document management! Say goodbye to annoying paper chaos, time-consuming administrative processes, and data privacy concerns.

Documents such as business letters, invoices, or payroll statements deserve secure and legally compliant delivery to customers, partners, and employees.

With the digital mailbox d.velop postbox, delivery goes one step further: encrypted and with an electronic delivery receipt, we offer a secure alternative to traditional portals. All documents in the d.velop postbox are stored exclusively in Germany – Made in Germany, Safe in Germany. Get ready for a new era of document delivery!

Process Digitization

Business processes - they are the heart of every organization, regardless of industry, size, or department.

Often, they are document-based and similar across many organizations. Routine tasks such as compliance with deletion and retention periods are frequently assigned to the same employees.

The challenge? Many processes such as document creation, data input, review and approval, as well as notifications, are still performed manually and location-bound – a time-consuming process. But there is a solution: process digitization with d.velop process studio. Say goodbye to manual processes – let’s make your business processes more efficient and flexible!

Invoice Processing

The manual capture, processing, and management of incoming invoices not only entail significant time but also incur high costs.

Companies and organizations often miss valuable cash discount deadlines due to long processing and processing times. But that’s not all: Transparency about the processing status, such as which clerk is currently handling the invoice, is often lacking.

With d.velop invoices, this challenge belongs to the past. Our solution automates the entire process of incoming invoice processing, significantly reduces processing times, and provides complete transparency about the status of each invoice – from capture to approval. Say goodbye to missed cash discount deadlines and opaque processes – experience the efficiency of d.velop invoices!

Who hasn't experienced it?

Data volumes are growing ever faster and ever more data silos are available to employees on a daily basis.

Data volumes are growing ever faster and ever more data silos are available to employees on a daily basis. Demographic change is causing companies to lose additional knowledge.

An AI-based enterprise search makes knowledge in grown IT infrastructures accessible from one place. This saves you up to 40% search time and increases employee satisfaction at the same time.

With its AI solutions, our AI partner company amberSearch offers simple integration options for AI in established IT infrastructures via standardised interfaces.


The software does not use third-party services. Sounds exciting? Then let’s get in touch now!

Employee App

Experience the digital workplace of the future - all in one place! With our employee app, you can connect newsfeed, communication channel, and knowledge database into a seamless experience for your employees.

From social news to events and employee self-services, our app offers a variety of features that make everyday work easier.

With the d.velop employee app, you improve internal communication within the company and relieve your employees of everyday tasks. They can access relevant information from anywhere, retrieve documents without a VPN connection, and use intelligent employee self-services flexibly and digitally. Welcome to the digital workplace of the future!

Contract Management

Contracts form the backbone of every business relationship. With the steady increase in contractual agreements with suppliers and customers, efficient contract management becomes increasingly important.

Each contract presents its own challenges – from creation to management. This is where d.velop contracts comes in and offers:

Security: Avoid the loss of contracts and work seamlessly across departments. Welcome to the future of contract management!

Transparency: Keep track of all contracts and never miss a deadline again.

Efficiency: Create, edit, and evaluate contracts faster than ever before.

Case Studies

Energizing operations with renewable energy initiatives via DMS solution

Revolutionizing HR Operations: Streamlining Personnel Files, Digital Document Distribution, and Workflows.

Introduction

This case study focuses on a prominent energy company headquartered in Austria.
The company specializes in energy generation, transmission, and distribution, with a particular emphasis on renewable energy sources. Its operations encompass a portfolio of hydroelectric power plants, positioning it as a leading player in sustainable energy production. Through its commitment to innovation and environmental responsibility, the company plays a pivotal role in shaping the future of energy provision in the region. This case study explores the company’s strategic initiatives, technological advancements, and its impact on the energy landscape.

Enterprise Content Management

d.velop documents offers a centralized document management system with archiving software for secure storage of various documents. From paper files to emails, everything is digitally organized for easy access and distribution by authorized users, even on mobile devices

Key Benefits

  • Integrated Platform: A comprehensive system that consolidates various functions or features into a single, cohesive platform for seamless management and operation.
  • Rapid Retrieval: The ability to quickly and efficiently locate and access desired information or data within a system, ensuring swift response times and improved productivity.
  • Automated Compliance Assurance:Utilizing automated processes and mechanisms to ensure adherence to regulatory standards, reducing the need for manual oversight and minimizing the risk of non-compliance.
  • Workflow Integration: Seamless incorporation of various tasks, processes, and systems into a unified and coordinated workflow. It involves linking different elements of a workflow, such as data inputs, processing steps, and outputs, to optimize efficiency, enhance collaboration, and streamline operations.
  • Cutting-Edge Integration Interface: An advanced and sophisticated interface that facilitates seamless communication and interaction between different systems, applications, or platforms, enabling efficient data exchange and interoperability.

SAP Integration

Our integrated ECM products provide direct functionalities within SAP interfaces, easing routine tasks from document storage to invoice approval. Benefit from fast document retrieval, improved collaboration, compliance adherence, and increased productivity through shortened cycle times. Our solution offers central systems with unified workflows as well as transparency and traceability in workflows.

Key Benefits

  • Searching and finding documents within seconds
  • Improved collaboration
  • Adhering to compliance requirements
  • Cycle times become productive time
  • A central system with standardized workflows
  • Transparency and traceability in workflows

Integration Interface

Our integrated ECM products provide direct functionalities within SAP interfaces, easing routine tasks from document storage to invoice approval. Benefit from fast document retrieval, improved collaboration, compliance adherence, and increased productivity through shortened cycle times. Our solution offers central systems with unified workflows as well as transparency and traceability in workflows.

Key Technologies and Infrastructure

  • REST-API: Representational State Transfer Application Programming Interface is a standardized method for enabling communication between software applications over the web. It uses HTTP protocols and stateless communication for simplicity, scalability, and interoperability.

Key Benefits

  • Integration into the legal act management: manage legal folders automatically in d.velop documents

Introduction

This case study explores how a leading organization revolutionized its HR operations with d.velop documents, an advanced Enterprise Content Management (ECM) solution. Specializing in secure and centralized document management, d.velop documents transforms the handling of personnel files and digital documents. By digitizing paper files, emails, and other documents, the organization ensures easy access and efficient distribution for authorized users, even on mobile devices. This strategic implementation has optimized workflows, improved document accessibility, and enhanced overall HR efficiency.

Enterprise Content Management

d.velop documents offers a centralized document management system with archiving software for secure storage of various documents. From paper files to emails, everything is digitally organized for easy access and distribution by authorized users, even on mobile devices

Key Benefits

  • Integrated Platform: A comprehensive system that consolidates various functions or features into a single, cohesive platform for seamless management and operation.
  • Rapid Retrieval: The ability to quickly and efficiently locate and access desired information or data within a system, ensuring swift response times and improved productivity.
  • Automated Compliance Assurance:Utilizing automated processes and mechanisms to ensure adherence to regulatory standards, reducing the need for manual oversight and minimizing the risk of non-compliance.
  • Workflow Integration: Seamless incorporation of various tasks, processes, and systems into a unified and coordinated workflow. It involves linking different elements of a workflow, such as data inputs, processing steps, and outputs, to optimize efficiency, enhance collaboration, and streamline operations.
  • Cutting-Edge Integration Interface: An advanced and sophisticated interface that facilitates seamless communication and interaction between different systems, applications, or platforms, enabling efficient data exchange and interoperability.

d.velop postbox

Key Benefits

  • With the digital mailbox d.velop postbox, delivery takes a step forward: encrypted and provided with an electronic delivery receipt, we offer a secure alternative to conventional portals. All documents in the d.velop postbox are exclusively stored in Germany – Made in Germany, Safe in Germany. Get ready for a new era of document delivery!

Employee app

Key Benefits

  • Reach all employees – administrative and operational staff – quickly and easily through an app.
  • Social news, events, checklists, and employee self-services
  • Location-independent use via private smartphone or company PC
  • GDPR-compliant and hosted in a German data center

Integration Interface

Key Technologies and Infrastructure

  • Rest-API: Representational State Transfer Application Programming Interface is a standardized method for enabling communication between software applications over the web. It uses HTTP protocols and stateless communication for simplicity, scalability, and interoperability.

Key Benefits

  • Integration into the leading HR-Software:

    • manage personnel files automatically in d.velop documents
    • import created documents out of the hr system into d.velop documents

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